Toggle menu

Boston Safety Advisory Group (SAG)

Safety Advisory Groups (SAG) came about as a result of the findings into the Hillsborough Stadium Disaster and are now recognised as a fundamental core planning forum for safety planning at public events. 

Boston's Safety Advisory Group (SAG) role is to provide specialist advice to event organiser's to aid them in complying with their public safety and wellbeing functions. It is the Groups main objective that all events held in the district uphold the highest standards of public safety and wellbeing of the public, operatives, participants etc. The group is partnered with South Holland District Council for resilience purposes.

The role of the SAG is completely separate from the operational management of the event.  It remains the event organiser and land owners responsibility for the health and safety of all those involved with the event inc. stewards, volunteers, stall holders, visitors and spectators.

Please complete the Event Notification Form and email to BostonBCSag@boston.gov.uk or post to:

FAO: Boston SAG, Municipal Buildings, West Street, Boston, PE21 8QR

When completing the form please ensure you include as many details as possible, even if it is an 'idea', this allows the members to understand your proposal and provide any necessary advice and help, especially in relation to whether licences are required or road closures as these are time dependent.

Once the completed form has been received it will be forwarded to SAG members asking for any comments or questions, this process takes approximately two weeks, dependent on work patterns of the members. You will be contacted after this period with any feedback provided or questions asked.  You will also be informed what the next stages for the Event is i.e. whether any further paperwork such as an Event Management Plan, risk assessments, or attendance at a meeting is requested.

SAG Members

Core members of the group include:

  • Chair/Co-ordinator
  • Public Protection Service
  • Environmental Protection
  • Licensing
  • Lincolnshire Highways 
  • Lincolnshire Police 
  • Lincolnshire Fire and Rescue 
  • East Midlands Ambulance Service
  • Council's Emergency Planning Service

A SAG representative may visit your event, you should be informed of this before the visit and they will make themselves known at the event on arrival.

To help you in producing an Event Management Plan The Lincolnshire Event Safety Partnership (LESP) team at Lincolnshire County Council has produced an Event Management Plan Template  and a Risk Assessment Template , for further information or to view available courses, please visit the Lincolnshire Event Safety Partnership (LESP) website.

Event management plan and risk assessments

Large and major events should be backed up by an Event Management Plan which covers all the safety and organisational aspects of the event.  It should be produced in conjunction with your risk assessment - the risks you identify should inform your decisions about the way the event will be managed. As a rule of thumb the bigger the event and/or riskier the activities, the more detailed the plan should be.

The Event Management should cover and detail the following points as a minimum:

Lincolnshire Event Safety Partnership (LESP)

Boston Safety Advisory Group sits as part of the Lincolnshire Event Safety Partnership seeks to facilitate a thriving, safe and supportive environment through the local Safety Advisory Groups across Lincolnshire.

For more information, templates and assistance on running events please visit the Lincolnshire Event Safety Partnership website.