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Development Management Privacy Statement

Development Management process and store a large volume of information and personal details.

Development Management process and store a large volume of information and personal details. This statement sets out the types of information that we deal with, how it is stored, displayed and disposed of in accordance with the current data privacy laws;

 

Submission of a Planning Application

Planning Applications are held as a public register as required by the Development Management Procedure Order 2015. The register must be kept indefinitely and is held on the Planning Database (APAS). This information is also published on our website with the exception of;

If you are submitting supporting information which you consider as being confidential or wish to be specifically withheld from Public Register, it would appreciated if you brought this to our attention.

Consultations and publicity

When an application is validated we will carry out the necessary consultations with statutory bodies. These consultations may be required by the Development Management Procedure Order 2015 (as amended) and additional consultations may be requested by the case officer. This consultation refers third parties to the online Planning Register to view documentation in order to make their representation.

As part of the application process we will also carry out the required publicity, which may take the form of; letters to neighbouring properties, site notices and/or notices in the local press. This publicity refers third parties to the online Planning Register to view documentation in order to make their representation.

Weekly list of received and determined applications

A list of planning applications validated and determined by Boston Borough Council is available through search options on the Boston Borough Council website and our system also produces a list of each which is emailed to Councillors, statutory consultees and any other third party who requests to sign up to the mailing list. These lists are produced for information and consultation purposes and only contain the basic information in relation to the application and its outcome, along with a link to the website to view the information publically available on the register.

Commenting on a Planning Application (neighbour and other third party representations)

Third party representations are important material considerations in the determination of any type of application.

Representations are held on the Planning Database (APAS) along with contact information, if it has been provided. It is our policy to publish representations received in relation to a Planning Application on the online planning register, or provide copies to anyone who makes such a request. The following information would be withheld;

Our Technical Support Team has received training to identify information or details which should not be publically available and our software enables us to redact such details prior to publishing. If you believe that we have published information that we shouldn't have, please bring this to our attention at the earliest opportunity.

Representations are displayed on the website until the application is determined. They then remain with the hard copy file retained by Boston Borough Council for a period of three years.

Pre-application Advice

By the submission of a Pre-application enquiry, it is assumed that you are consenting to the Boston Borough Council Development Management Team recording and storing the information that you have provided with your enquiry.

Enquiries are stored electronically within the Planning Database, APAS. Pre-application enquiries are treated confidentially. We will carry out the required consultations to be able to provide a thorough response to enquiries, however, enquiry details are not disclosed to any other parties, nor displayed on our website.

As stated within our Pre-application Advice Protocol, advice is considered valid for a period of 3 years. We retain our Pre-application Records for 3years (+current) in accordance with our Retention and Disposal Policy.